Finance Assistant - Community Management/Owners Association

Job Summary

We are seeking a detail-oriented and organized individual to join our company's sister concern as a Finance Assistant.

The Finance Assistant supports the finance and accounting functions of the community-management/owners-association team. You will assist in processing and reconciling financial transactions (service-charges, vendor invoices, owner receivables), maintain accurate records, help with budgeting/forecasting for the community, and liaise with other departments (property management, owners services, compliance) to ensure smooth financial operations and high service standards for residents/owners.

Key Responsibilities

• Process, record and reconcile accounts receivable (service-charge income from owners/tenants) and accounts payable (vendors, contractors, community service providers).

• Generate invoices/charges for owners/tenants, monitor collections, follow up on arrears and assist with late-payment handling.

• Assist in preparation of the annual budget for the community (in coordination with the Community Manager and service-providers), and track actuals vs budget, highlight variances.

• Maintain accurate financial ledgers, ensure that all transactions are properly coded and recorded in the financial system.

• Assist in internal/external audits when required — preparing schedules, supporting documentation, liaising with auditors.

Qualifications & Skills

Education / Professional Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

• Knowledge of accounting standards (IFRS) and financial management in the real-estate/community sector is advantageous.

Experience

• 1–2 years of accounting/finance experience, preferably within real estate, property management, or community/owners-association environment.

• Experience in the UAE/GCC region is a plus (familiarity with local regulations and practices).

• Experience with service-charge billing, collection, owners/tenants ledger would be beneficial.

Technical Skills

• Strong proficiency in MS Excel.

• Familiarity with accounting/ERP systems

• Good understanding of basic accounting cycle.

• Excellent organisational skills, attention to detail, accuracy in financial records.

• Strong communication skills (verbal & written), as you’ll liaise with owners, tenants, vendors, internal teams.

• Ability to manage multiple tasks, meet deadlines, and work in a dynamic environment.

Behavioural Competencies

• Integrity and confidentiality when dealing with financial and owner/tenant information.

• Customer-service mindset: engaging professionally with owners/tenants and internal stakeholders.

• Problem-solving orientation: identifying discrepancies, investigating variances, proposing corrective actions.

• Team-player and collaborative approach: working across finance, property management, vendor teams.

• Adaptability and willingness to learn new systems/processes and improve existing workflows.